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WRIGHT STATE ALUMNI FUNDRAISING MAILER

SITUATION

Wright State University needed a partner to help streamline their annual athletics fundraising campaign and take it to the next level.

Their target: alumni who had played sports while in school. In the past, they’d mailed recipients one of 11 personalized letters based on the sport he or she had played.

SOLUTION

Manually matching the right letter to the right alumnus was no small task. We proposed a new idea: personalizing the entire brochure, and turning it into a self-mailer.

The front cover featured an image of a current student-athlete involved in the same sport as the alumnus, along with the alumnus’ name. On top of that, we changed the sport- and name-specific letter to one of three different messages, based on their past donation history. That made for 33 combinations in all.

Our variable data printing capabilities automated the process, ensuring all pieces were complete and correct. We also pre-personalized the response form, making it easier for the recipient to fill out and return. Once printed, we followed all USPS regulations governing folded self-mailers: we inserted the return envelope inside the interior fold and sealed it with three wafer seals.

RESULT

The results were great: the campaign was far more successful than the static mailings of the past. And university staff no longer had to spend time stuffing mailers by hand. Many players from different sports were represented. And this time, everybody won.

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